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What does a Bookings Coordinator do?

The Bookings Department is an important area of Post Production as all jobs are allocated and monitored by this department.  Bookings Co-ordinators (sometimes referred to as Bookings Schedulers) are a key part of the team supporting the work of Post Production personnel and clients.

Bookings Coordinators assist with the co-ordination of work and the scheduling of the creative and technical services personnel responsible for completing it.  Often working closely with the Facilities Manager, they schedule jobs to control and manage the workflow, providing day to day bookings and administrative support as well as contributing to the management of all the resources inside the broadcast facility.

Bookings Coordinators are also responsible for liaising with internal and external clients, account handling and maintaining regular contact with the facility’s clients, and acting as the first point of contact for all bookings.

A Bookings Coordinator at a Post Production House will be the organiser and scheduler of all the work in progress; they must always know the exact location within the facility of each job, and the stage it is at in the Post Production process.

Some Bookings Coordinators work for large broadcast organisations, working in specific areas such as Satellite Operations and may have additional responsibilities for liaising with internal departments such as MCR, to book the correct equipment for each live feed.

 

Skills required
  • Strong organisation skills and the ability to multi-task
  • Excellent communication skills
  • Familiarity with Xytech, ScheduAll or similar scheduling technology
  • Can-do attitude
  • Knowledge of studio facilities
  • Budgeting skills
  • Diplomacy and negotiation skills
  • Good team player
  • Knowledge of applicable Health & Safety regulations

You do not need a specific degree to apply for a Bookings Coordinator role, but you will need sound basic IT skills and a good level of numeracy and literacy.  A good understanding of the post-production process and work experience within a post-production facility would definitely be beneficial.  A second or even third language may also give you an edge over other candidates.

More about the job

You may be required to work flexible hours during busy periods and starting salaries range from £18,000 – £25,000*.  Shift-based roles are common, and you may receive an extra payment for shift work.  Shifts can include evenings and weekends.  You may earn considerably more if you are working in a more specialist role, for example as a Satellite Bookings Coordinator for a major broadcaster.

Typical career progression would be into a Facililty Manager type role, other Operations Department positions or into a more specialist bookings /scheduling role.

*all salaries quoted should be used as rough guides only